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Human Resources

Financial Specialist 1

Department
Finance

Reports To
Accounts Payable Manager

FLSA Status
Non-Exempt

TS Range
6/7

Prepared/Approved By/Date
Deborah Stoehr, February 25, 2008

Opening Date
February 29, 2008

Closing Date
March 14, 2008

SUMMARY
Assists accounting specialists or comparable levels in performing a variety of professional accounting, fiscal transactions and periodic and year-ending reports in areas such as processing accounts payable, accounts receivable, payroll accounting. Analyzing and reconciling benefit option information, record purchases, and maintains check register summaries. This is an entry-level accounting specialist class and incumbents are typically under closer supervision or perform a combination of general accounting and office support/clerical duties. Incumbents are trained and developed based on work in support of the professional accounting activities of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists in monitoring accounting system and financial activities for the Tribe.

Receive invoices and reconcile monthly vendor statements.

Verifies and prepares documents for data entry.

Verifies account codes, authorized signatures and adequate description of goods and services.

Verifies vendor information such as current address, ID number and amounts.

Inputs each invoice into a batch for the week for posting.

Complete data entries and submit un-posted report to A/P Manager for review.

Post each batch for the week, print check registers and posted general ledger reports.

Print, distribute and file vendor checks weekly.

Reviews and analyzes financial data for trends or anomalies under supervision.

Reviews budget, financial and encumbrance reports to insure adequate line item funding.

Monitor, research and prepare various billing runs for month-end closing reports under supervision of a senior specialist.

Completes calendar year reporting of IRS Forms 1099, provides vendors with copies and files report to IRS by required deadline.

COMPETENCY
To perform this job successfully, an individual must be able to collect and research data, strive to continuously build knowledge and skills, respond promptly to customer needs, meet commitments contribute to a positive team spirit, follow instructions, and respond to management direction.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor’s Degree OR Associates Decree or certificate of completion from an accredited business school and two years of experience in accounting, as a senior accounting clerk or related position OR High School graduation or GED and four years of accounting experience.

Note: Financial positions must be bondable.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
A bility to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS
None

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employee is frequently required to sit, use hands to finger, handle, or feel, and talk or hear; the employee must also occasionally stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl. The applicant may occasionally be required to lift up to twenty-five pounds and frequently lift up to ten pounds. Specific vision abilities required by this job include close vision, (clear vision at 20 inches or less); color vision (ability to identify and distinguish colors) and ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). This job entails a lot of close up reading, interpreting, keying, and writing. Focus must shift easily from flat surface to computer screen and vice versa.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may occasionally work near mechanical parts and be exposed to fumes or airborne particles; the noise level in the work environment is usually moderate. Normal office noise including printers; occasional fieldwork for fixed assets may include outside noises.

DRUG FREE WORK PLACE
The successful candidate will be required to have a urinalysis for drug and alcohol screening, in accordance with the Tribe’s Drug Free Workplace policy.

INDIAN PREFERENCE
Indian Preference will be exercised in the hiring of this position consistent with the Tribe’s Personnel Policies.

CONTACT
Human Resources Department (360) 426-9781.